Mission Trip Meetings: The Ultimate Guide

YOUR ULTIMATE GUIIDE TO GREAT MISSION TRIP MEETINGS

If you want to have a great mission trip experience, holding intentional meetings with your team beforehand is a great place to start. But when you meet, what will you talk about? This blog is jam packed full of resources to give you some great mission trip meeting options.

We recommend having 3–5 mission trip meeting times beforehand. Ideally, you’ll start these meetings up to 6 months before the trip, then intermittently up until the trip; however, instead of having multiple times to gather students, you may choose to have an overnight event, fitting in several meetings in a short amount of time. Remember, the intention of team meetings is not only to pass along information but also to build camaraderie and create good expectations with students.

Over the years, we’ve created a ton of great ideas and resources for your mission trip. The following outlines are meant as a starting place for your pre-trip meeting planning, complete with some great resources for you to include. The place you are going, the people you are taking, and the context of your trip will all play factors in what you include in your meetings.

If you are a trip leader on a YouthWorks trip, there are plenty of great resources available for you, including meeting outlines, promo materials and more when you log into our website.

If you have 3 mission trip meetings before your trip:

• First meeting: 4-6 months out

  • Topics to cover at this meeting include:
    • General Details of the Trip
    • Needed Forms
    • Team Building
    • Fundraising
    • Prayer
  • Resources for meeting:
    • Team Building Ideas
    • How to Create A Great Support Letter
    • 10 Better Ways You Could Fundraise
    • How to get a not-very-wealthy, somethings indecisive, easily distracted and forgetful woman to give towards your mission trip.

• Second meeting: 1-3 months out

  • Topics to cover at this meeting include:
    • Revisit details of trip and needed forms
    • Continue team-building
    • Scope & Meaning of the Mission Trip
    • More Specific Prayer for your trip
      • Team Covenant
  • Resources for your meeting:
    • 8 Creative Ways to Pray for Your Mission Trip
    • 6 Creative Ways to Document Your Mission Trip
    • 5 Spiritual Dangers of Mission Trips

• Third meeting: 1-10 days out

  • Topics to cover at this meeting include:Creative Ways to Document Your Trip
    • Final Logistics
    • Ongoing Prayer
  • Resources for your meeting
    • Crazy Road Trip Stuff You Should Totally Do

If you have 5 mission trip meetings before your trip:

• First meeting: 5-6 months out
  

  • Topics to cover at this meeting include:Team Building
    •  General Trip Details
      Fundraising
  • • Resources for meeting:
      • How to Create A Great Support Letter
      • 10 Better Ways You Could Fundraise
      • How to get a not-very-wealthy, somethings indecisive, easily distracted and forgetful woman to give towards your mission trip.

• Second meeting: 4 months out

  • Topics to cover at this meeting include:
    • Team Covenant
  • Resources for meeting:
    • Team Building Ideas

• Third meeting: 3 months out
  

  • Topics to cover at this meeting include:
    • Praying for Your Trip
    • Scope of Mission Trip
  • Resources for your meeting:
    • 8 Creative Ways to Pray for Your Mission Trip
    • 5 Spiritual Dangers of Mission Trips

• Fourth meeting: 2 months out

  • Topics to cover at this meeting include:
    • Creative Ways to Document Your Tip
  • Resources for your meeting:
    • 6 Creative Ways to Document Your Mission Trip

• Fifth meeting: 1-10 days out

  • Topics to cover at this meeting include:
    • Final Logistics
    • Prayer
  • Resources for your meeting:
    • Crazy Road Trip Stuff You Should Totally Do

What would you add to these meetings?