Bus accessible communities are designated as locations that can accommodate groups traveling on buses. A bus is defined as anything larger than a standard 15-passenger van. We do not allow buses at all of our YouthWorks sites based on community needs, parking specifics, and for safety reasons. Our communities fall into one of three categories:
- Any and all kind of buses
- 15 Passenger Mini Bus
- No Buses
Please refer to the specific community page you are traveling to for the designation.
If you choose to bring a bus, you must bring additional vehicle(s) for transportation to and from ministry sites and for emergency purposes. For groups of 25-30, one additional 7-passenger vehicle is required, for groups 31-45, two additional 7-passenger vehicles are required.
Because of COVID-19, we recommend groups use vans instead of busses in 2021. However, if you do bring a bus, we recommend spacing students out (if possible), maintaining good ventilation, wearing masks if you can’t be socially distant and minimizing times where you have a large group of people, such as when students are waiting to get in the bus, when parents are dropping off students, etc.
Please don’t hesitate to call us with questions about buses!
Parking can be limited at many of our YouthWorks sites and unfortunately they make us more susceptible to vandalism in some cases. Please do not plan on bringing a trailer to haul luggage.
For ease of travel we recommend that each person in your church group obtain a passport. An additional option for U.S. is groups is the U.S. Passport Card. It is a travel document that can be used to enter the United States from Canada at land border crossings. It cannot be used for air travel. According to the Western Hemisphere Travel Initiative, “U.S. and Canadian citizen children under age 19 arriving by land or sea from contiguous territory and traveling with a school group, religious group, social or cultural organization, or sports team, may also present an original or copy of his or her birth certificate, a Consular Report of Birth Abroad, a Naturalization Certificate, or a Canadian Citizenship Card”. Read more here.
For your protection YouthWorks requires proof of liability insurance and vehicle insurance from every church that registers for a trip. Typically you would need to drive participants from other churches during the week, but you will not do this in summer 2021 due to COVID-19. Note that we no longer transport kids in the community for Kids Club. If you have concerns that your insurance does not cover your group while on the trip, contact your insurance agency ASAP.
There are organizations that provide trip insurance and/or medical insurance to groups or individuals.
- www.travelguard.com, 1.800.826.4919
- www.travelprotectors.com, 1.877.515.9055
- www.churchfirst.com, 1.888.650.2685
Participants are also asked to provide their medical insurance information for emergency purposes. If you have any questions about insurance please call the Service Center.