Payment & Paperwork Information

We have different payment plans that are dependent on your registration date. Plus, qualified groups now have the option to opt-in to our COVID Refund Protection Payment Plan. The exact details of your organization’s payment plan can be found in your registration confirmation email, Mission Contract (attached to the confirmation email) or by logging in to your account

For a quick reminder, here is a summarized view of the payment plan options and paperwork due dates:

Summer 2021 Payment Plans

YW - COVID Refund Protection copy

COVID Refund Protection Plan

If you register in June 2020:

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your $150 per person mid-payment is due five months from your registration date. Reductions can be made after this date; however, we recommend that you are registered for a conservative number.
    • May 3, 2021 is your final count and final payment due date. This is your last day to make reductions. Reductions will result in money paid being applied to your remaining balance.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in July-August 2020:

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your $150 per person mid-payment is due four months from your registration date. Reductions can be made after this date; however, we recommend that you are registered for a conservative number.
    • May 3, 2021 is your final count and final payment due date. This is your last day to make reductions. Reductions will result in money paid being applied to your remaining balance.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in September 2020:

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your $150 per person mid-payment is due three months from your registration date. Reductions can be made after this date; however, we recommend that you are registered for a conservative number.
    • May 3, 2021 is your final count and final payment due date. This is your last day to make reductions. Reductions will result in money paid being applied to your remaining balance.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between October-December 2020:  

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • December 31, 2020 is when your $150 per person mid-payment due. Reductions can be made after this date; however, we recommend that you are registered for a conservative number.
    • May 3, 2021 is your final count and final payment due date. This is your last day to make reductions. Reductions will result in money paid being applied to your remaining balance.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between January 2021 and on:

To be eligible for the COVID PAYMENT PROTECTION PLAN you much register on or before December 31, 2020 and have paid your $50 deposit and $150 mid-payment per person by this date.

Traditional Payment Plan

If you register in June 2020:

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due five months from your registration date. At final count you can reduce your trip by 20% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in July-August 2020:

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due four months from your registration date. At final count you can reduce your trip by 20% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in September 2020:

    • Your first count and a $50 per person deposit are due 8 weeks from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due five months from your registration date. At final count you can reduce your trip by 10% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between October-November 2020:  

    • Your first count and a $50 per person deposit are due one month from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due three months from your registration date. At final count you can reduce your trip by 10% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between December 2020-January 2021:

    • Your first count and a $50 per person deposit are due one month from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due two months from your registration date. At final count you can reduce your trip by 10% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between February-March 2021:

    • Your final count and a $50 per person deposit are due one month from your registration date. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in April 2021:

    • Your final count and a $100 per person deposit are due at the time of registration. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
    • May 3, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in May 2021:

    • Your final count and a $100 per person deposit are due at the time of registration. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
    • June 1, 2021 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between June-July 2021:

    • Your final count and a payment in full are due at the time of registration. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

Make Payments

You can make payments through either of these options:

  • Log into your account to pay with an e-check or credit card
  • Mail your check to:
    YouthWorks
    Lockbox 446014
    PO Box 46070
    St. Paul, MN 55164-0703

Please review the updated cancellation and refund policy.
If you have opted in to the COVID refund protection plan, please review the COVID refund protection cancellation policy.

Change your Registration Numbers

  • You can always add more participants as long as there are open spaces available. Log in to your account to view available spaces and then add them to your registration.
  • You may decrease your number of spaces by submitting a written request to servicecenter@youthworks.com before the due date referenced in your confirmation email, Mission Contract, or your account (log in here).