Payment & Paperwork Information

For payment information for Custom Trips, please contact us or speak to your Custom Trip Specialist.

We have different payment plans that are dependent on your registration date. The exact details of your organization’s payment plan can be found in your registration confirmation email, Mission Contract (attached to the confirmation email) or by logging in to your account. 

For a quick reminder, here is a summarized view of the payment plan options and paperwork due dates:

Summer 2025 Payment Plan

If you register in June 2024:

    • A $250 registration fee is due at the time of registration.
    • Your first count and a $50 per person deposit are due two months from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your second count and an additional $100 per person mid-payment are due five months from your registration date. At your second count you can reduce your trip by 15% of registered spaces without penalty. Any deposits paid toward the reduced spaces will be applied to the total cost of your trip.
    • Your final count is due March 31, 2025. At your final count you can reduce your trip by 10% of registered spaces, which will result in a forfeiture of the deposit(s) and mid-payment(s) for the reduced space(s).
    • May 1, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between July-August 2024:

    • A $250 registration fee is due at the time of registration.
    • Your first count and a $50 per person deposit are due two months from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your second count and an additional $100 per person mid-payment are due four months from your registration date. At your second count you can reduce your trip by 15% of registered spaces without penalty. Any deposits paid toward the reduced spaces will be applied to the total cost of your trip.
    • Your final count is due March 31, 2025. At your final count you can reduce your trip by 10% of registered spaces, which will result in a forfeiture of the deposit(s) and mid-payment(s) for the reduced space(s).
    • May 1, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in September 2024:

    • A $250 registration fee is due at the time of registration.
    • Your first count and a $50 per person deposit are due two months from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your second count and an additional $100 per person mid-payment are due three months from your registration date. At your second count you can reduce your trip by 15% of registered spaces without penalty. Any deposits paid toward the reduced spaces will be applied to the total cost of your trip.
    • Your final count is due March 31, 2025. At your final count you can reduce your trip by 10% of registered spaces, which will result in a forfeiture of the deposit(s) and mid-payment(s) for the reduced space(s).
    • May 1, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between October-November 2024:

    • A $250 registration fee is due at the time of registration.
    • Your first count and a $50 per person deposit are due one month from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due three months from your registration date. At final count you can reduce your trip by 10% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 1, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between December 2024-January 2025: 

    • A $250 registration fee is due at the time of registration.
    • Your first count and a $50 per person deposit are due one month from your registration date. At first count you can reduce your trip by any amount of spaces.
    • Your final count and an additional $100 per person mid-payment are due two months from your registration date. At final count you can reduce your trip by 10% of registered spaces which will result in a forfeiture of the deposit(s) for the reduced space(s).
    • May 1, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between February-March 2025:

    • A $250 registration fee is due at time of registration.
    • Your final count and a $100 per person deposit are due one month from your registration date. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
    • May 1, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in April 2025:

    • A $250 registration fee is due at time of registration.
    • Your final count and a $100 per person deposit are due two weeks from your registration date. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
    • June 3, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register in May 2025:  

    • A $250 registration fee is due at time of registration.
    • Your final count and a $100 per person deposit are due at the time of registration. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
    • June 3, 2025 is your final payment due date.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date.

If you register between June-July 2025: 

    • A $250 registration fee is due at the time of registration.
    • Your final count and a payment in full are due at the time of registration. At this deadline you can reduce your trip by any amount of spaces. This is the last day to make reductions to your trip.
  • Your paperwork (including background checks and proof of liability insurance) is due one month before your trip date
 

Make Payments

You can make payments through either of these options:

  • Log into your account to pay with an e-check or credit card
  • Mail your check to:
    YouthWorks
    Lockbox 446014, PO Box 46070
    St. Paul, MN 55164-0703

Please review the updated cancellation and refund policy.

Change your Registration Numbers

  • You can always add more participants as long as there are open spaces available. Log in to your account to view available spaces and then add them to your registration.
  • You may decrease your number of spaces by submitting a written request to servicecenter@youthworks.com before the due date referenced in your confirmation email, Mission Contract, or your account (log in here).